For example, the Empire State Building’s address 20 W. This vague USPS record does not provide the supposed addressee with documentation to question claims of due process by alleged senders. In many instances, the USPS Tracking record presented as proof of mailing has been incomplete, often showing only: “LABEL CREATED, NOT YET IN SYSTEM”. Over the course of the past 3 years, I have been engaged by a number of clients who have found themselves in court facing due process issues concerning proof offered by claimants that Certified Mail notice had been sent to them and ignored. So, it seems that the purchase of a Return Receipt ($2.85) overrides the General Counsel’s Privacy Act Ruling. That form does not contain a Privacy Act caveat that the recipient’s name and address will be disclosed to the sender. However, if you are the sender of Certified Mail, you may purchase the additional service of a Return Receipt (PS Form 3811) at the time of mailing, that receipt provides the sender with the exact delivery address and the signature of the person who signed for the article. The USPS claims that, under Exemption 6 of the Privacy Act, the name and signature of the recipient cannot be disclosed. The tracking query advised that the item only provides the mailing date for the Certified Mail article was mailed on June 11, and the date and 5-digit Zip Code of delivery.Īlthough USPS Certified Mail Tracking records are widely used as proof that legal notice has been served, even the USPS will not provide the named addressee with specific information concerning the exact address (street number, suite number, etc.) or the name and signature of the person who signed for the article. Online USPS Tracking information for a delivered Certified Mail item I had sent to a particular County agency in Conway, SC. For all other inquiring parties, the USPS currently takes the position that both the name of the party who receives the Certified Mail item and the signature of the person who accepted delivery are protected by the Privacy Act and are not subject to disclosure. Now, the USPS only provides the sender or recipient of the Certified the street address of delivery and the signature of the person accepting delivery. USPS Tracking information no longer provides Tracking beyond the date of delivery and the ZIP Code area to which the Certified Mail item was delivered. There might be some delay when sending Certified Mail if the recipient does not immediately come to the Post Office to pick up the Certified Mail piece.Formerly, USPS Tracking for Certified Mail provided a) the time and date of delivery, b) the exact delivery address, c) the name of the recipient, d) the signature of the person who accepted delivery of the item. For example, if you are sending Priority Mail ®, it will arrive in 1, 2 or 3 days. Whatever you are sending will arrive in normal delivery time. Step 5: Track the delivery of your package or mail piece. Then on top of that, the cost of Certified Mail is $3.50, to add on Return Receipt is $2.80 for hard copy mail receipt or $1.60 for an electronic receipt. Certified Mail is an extra service, so you still will pay for the postage to mail your letter or package. Step 4: Finally, pay at the Post Office ™ counter. Step 3: Take off the top part of the form with the barcode and apply it to the top, middle part of your mail piece or the top, middle part of your parcel where it is visible. This includes entering the recipient name and address. Step 2: Complete the Form 3800, aka, the green cards at the Post Office ™. *Please note Certified Mail or Certified Mail with Return Receipt can only be sent within the United States. However, if you need a physical or electronic record of delivery that it was received, get Certified Mail with Return Receipt. With Certified Mail you get electronic verification that the mail piece was delivered and the USPS gets a record of delivery that it keeps on file. There are two options, Certified Mail and Certified Mail with Return Receipt. Step 1: Gather all the materials we’ve listed below and choose what Certified Mail type you want. If you are thinking about sending Certified Mail it can be added to the following USPS ® services: This “record of receipt” is something businesses of all sizes and industries need for important mail pieces or packages. What types of businesses use Certified Mail?Ĭertified Mail is the ideal service when you need proof that your document or package has reached its destination.Sending Certified Mail is an important mail service all businesses should have in their back pocket, although it can be a notoriously complicated process.
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